Policies - New

Patrons must have one of the following to check out items:

• Valid MCMLS Library Card

• Valid Lone Star College Library Card

• Valid HCPL card (some restrictions apply)

• Valid Official Photo ID (some restrictions apply)

Full Borrowing Privileges

Possession of a valid card implies the cardholder’s permission for its use. Patrons may present multiple valid library cards for check out. In some instances, a parent may have multiple accounts for family members. The person with the library card may or may not be the name on the account. Possession of a valid library card does not imply permission to full account access.

Checkout Limits or Exceptions

Patrons may borrow items subject to the following limitations:

• Reference materials may not be checked out.

• 30 item limit per account at one time, which can include:

  • 10 audio item limit, including audio books, CDs, Playaways, etc.

  • 10 DVDs on an adult MCML library card only.

    • Minors cannot checkout DVDs with an adult card unless an adult is present.

    • Minor cards cannot be used to request DVDs.

Suspended Borrowing Privileges

• Privileges will be suspended if $25 or more in bills are unpaid.

Renewing Items

• Items can be renewed twice as long as the item is not requested by another patron.

• Items will be automatically renewed if the item is not requested by another patron.

• Renewal loan period is the same as the original loan period (2 weeks).

• Renewals do not include Interlibrary Loans.

• Renewals are blocked if an account has fines/fees of $25.00 or more.

(Effective date August 2, 2021)

Computer Availability

Computers are available on a first-come, first-served basis. Computer users are expected to observe the time limits set up for each computer in the Library. A selected number of computers may be reserved by signing up through the Library’s Pharos SignUp system with a valid library card. Telephone reservations will not be taken. Various computer access groups are available at the Library as follows:

Online Public Catalog Computers

These computers are available for use by any Library user regardless of age or card privileges. They do not permit Internet access but instead house the Library’s online catalog, and are intended to facilitate individual research regarding library holdings and materials. These machines may not be reserved.

Public Access Computers - Reference Area

These computers are available to library card holders whose accounts are active. Users may access the Internet, or use Microsoft Office products installed on these machines for a period of up to one (1) hour at a time. An individual session may be extended as availability permits, for a maximum period of two (2) hours per day. These machines may be reserved through the Library’s Pharos SignUp System.

Public Access Computers - Youth Area

These computers are available for use by youth cardholders and their families. Users may use these computers for a period of up to one (1) hour at a time. These machines may not be reserved.

AWE Computers - Youth Area

These computers are available for use by youth library patrons. No card account or visitor pass is required. These machines have age-related educational and recreational software installed and Internet access is not available. These machines may not be reserved.

Public Access Computers - Genealogy Room

These computers are available for use by library card holders, whose accounts are active, visiting the Genealogy Department. Users may use these computers for a period of up to one (1) hour at a time. An individual session may be extended as availability permits, for a maximum period of two (2) hours per day. These machines may not be reserved.

Saving Information

Information may be saved to a personal portable USB device, such as a flash or jump drive. No unauthorized or outside computer software may be downloaded or installed on the computer. The computer hard drive is not available as a storage device.

Printing

A print card must be purchased for $0.50. Prints are $0.15 per black and white page and $0.50 per color page. All print jobs are sent to the Print Station where they may be retrieved only by inserting a Print Card. Print card vending machines accept cash (no coins) and do not provide change. Machines that accept credit/debit cards will charge the card $5 per swipe.

Example: If a patron needs to print 2 pages with black and white print, they would insert $1 in the print card machine. The machine would deduct $0.50 for the card, and add $0.50 value available for printing.

The print cards are reloadable and usable at any Montgomery County Library.

(Effective date April 26, 2013)

Patron Privacy and Confidentiality

Reference services are confidential. The reference interview should be conducted as discreetly and quietly as possible to preserve confidentiality. Staff must not discuss a customer’s questions or reading habits except in the course of conducting library business.

Summer Reading Program information is confidential. Reading logs should be taken home by the patron and updated by the patron. Any information kept at the branch must be kept away from the public areas. There should be no public access to a customer’s reading logs.

Volunteers as well as staff are responsible for keeping these records confidential.

Distribution of confidential information is a misdemeanor under the Texas Public Information Act (Sec. 552.352).

Confidential records must be released to a law enforcement officer or prosecutor, if a subpoena or court order is received. If the subpoena or court order requires immediate compliance, notify the Library Director or Assistant Director immediately. If the date on the court order or subpoena is in the future, notify the Library Director or Assistant Director and fax or deliver the document the same day it is received.

Any other request for information under the Texas Public Information Act or the Texas Open Records Act should be faxed or delivered to the Library Director or Assistant Director the same day it is received. This will be forwarded to the County Attorney for disposition.

(Effective date October 1, 2010)

Montgomery County Memorial Library System (MCMLS) supports early literacy and recognizes the importance of visiting the library at an early age. Regular and featured programming, including specially arranged daycare storytimes, may be available to children in daycares and other child care programs based on building capacity and staff availability, subject to the requirements of this policy.

Regulations

1. For the purpose of this policy "Daycare" refers to all licensed child care providers, other organized child care prorgrams and day camps.

2. Daycares in the library must have an appropriate number of chaperones/guardians to maintain order and supervise the members of the group. Daycare providers must remain in the Library with the children for the duration of the library visit and are responsible for their behavior while they are visiting the library. (See Patron Code of Conduct policy on this page)

3. The Library assumes no responsibility for children left unattended.

4. Regular programs, such as storytimes, are small group programs structured for families. Daycares are required to schedule a separate storytime program.

5. For summer reading programs or special events, the general public will be given first priority access to the event, then daycares will be allowed entrance based on space availability. Advance notice of attendance for daycare groups is required, but does not guarantee entry, for all summer reading events and other special programs open to the public.

6. For Group Tours and Instructional Visits, please refer to the Tours & Instructional Visits policy on this page.

(Effective date June 17, 2013)

Guidelines

• Displays must be of an educational, cultural, or intellectual nature, and may not be commercially or politically motivated.

• Display cases may be reserved up to 6 months in advance.

• Display cases cannot be used more than 2 months per calendar year.

• A completed display application is required.

• All displays are subject to final approval, and reservations must be confirmed with library staff.

• All displays must adhere to our Exhibits & Displays Policy on this page.

• Questions or cancellations? Call a number listed below.

Descriptions

Below are estimated dimensions for display cases at each branch, however interior shelving is not specified here. Please call for clarification and to request an application.

Montgomery County Memorial Library System welcomes exhibits and displays. They are a means through which the public can share visual experiences, appreciate special interests and exchange information. The purpose of this policy is to provide fair and consistent standards for the use of display areas in the Library, thus ensuring use of these spaces in a manner that is consistent with the Library's other service objectives.

Regulations

In this policy, Exhibits and Displays are uniformly defined as presentations of artwork, artifacts, documents, photographs and ephemera made available for public viewing in the Library. Each library location has unique spaces dedicated for this purpose. For the purpose of this policy, "display" refers to both displays and exhibits.

1. Priority use of display spaces will be given to the Library-related and Library-sponsored programs and services.

2. When not being used to promote Library-related programs or services, display spaces are available to community members engaged in educational, cultural or intellectual activities. All displays from community members must be in accordance with the regulations outlined below.

3. A signed, completed Display Application must be filled out prior to display request approval.

4. Only display areas listed in the Display Application are available for use by the public. No displays may be mounted by the public outside of display areas specified by the Library.

5. Applications may be submitted to the desired Library location in person, by fax, email or mail.

6. Display space may be reserved in one month increments only. Any modification of hte display period or reservation time is solely at the discretion of the Library staff.

7. More than one designated display area may be used at a time, depending on availability at the time of the request. The Library reserves the right to designate and limit space, size, and location of public displays or displays.

8. Groups or individuals may reserve display space for up to two months per calendar year, whether consecutive or not.

9. Reservations for displays by outside organizations can be made up to six months in advance on a first-come, first-served basis. Library staff may schedule displays up to one year in advance.

10. Space is provided on an equitable basis for displays that meet the following guidelines: displays must be of an educational, cultural, or intellectual nature, and do not advertise commercial enterprises, or serve specific candidates' campaigns or parties. All materials must be pre-approved by a designated Library staff member.

11. Preferences for art exhibitions are given to group organizations featuring multiple artists. Individual fine artists exibits are considered entrepreneurial and not appropriate for library display use.

12. The Library will not act as an agent for the owner of the materials on display. Owners are encouraged to post statements about their work, but price tags or the posting of price lists ar not permitted. The inclusion of the words "for sale" is prohibited, even where there is no prices listed.

13. Final approval for the mounting of any display rests solely with the designated library representative.

14. Montgomery County and the Montgomery County Memorial Library System will not be responsible for any damage or theft that may occur during transport, setup, and duration of the display or removal of the display.

15. Damage to the premises, equipment, or furnishings as a result of displayed materials will be charged to the individual or group responsible. The display Owner or organization and its members, jointly and separately, assume and shall bear full responsiblity for the loss of, or injury or damage to, and property of MCMLS as shall be caused or inflicted by the individual or organization.

16. Insurance covering the value of the display will be the responsibility of the Owner, and irreplaceable items or items of great value should not be included in a display.

17. The Library Director reserves the right to cancel any display should conditions or situations warrant such action.

(Effective date January 26, 2016)

Fines

• Fines for overdue materials

Fees

• Library card replacement fee

• Materials replacement fee

• Meeting room fee

• Printing material from in-house computers and/or microfilm readers/printers

Partial payments will be accepted for fines and damaged items. Any financial obligation of $25 or more posted on a patron’s account will cause the account to be blocked in the circulation system.

Acceptable Forms of Payment

Cash, personal and business checks, and money orders can be accepted as payment for all library fines and fees.

• Checks can only be accepted for a payment of $2.00 or more.

• Temporary checks are not accepted.

• Out-of-state checks are not accepted.

• Traveler’s checks are not accepted.

Fines for Cataloged Items

Upon return of overdue materials, fines may be levied by the Library Director or designated library employee at each branch based on the following guidelines:

• Fines for all materials are $.10 per day per item.

• Fines are not charged for days the library branch is closed.

• The maximum fine is $5 per item per check out.

• Fines may be collected at any Montgomery County Library location for any overdue Montgomery County Library material.

• Fines may be collected at any Montgomery County Library location for Lone Star College, CyFair, FB, or Tomball accounts.

• Patrons with questions on overdue procedures of other library systems should be referred to the library in question.

FEES

Library Card Replacement Fee

• Library cards are $2.00 to replace.

• There is no charge if:

  • the barcode is no longer readable or lost

  • the patron has a name change and a current library card

  • a patron had a minor card in the system and is now applying for an adult card

Materials Processing Fee

The processing fee for a lost or damaged item is $5.00. This fee is non-refundable.

Substituting a Replacement or Copy

• Patrons have the option of donating a replacement copy of a lost or damaged item that is in good condition.

• Staff will provide the patron with the replacement information which will include: the title, author, ISBN, and price of the item.

• Staff are encouraged to accept replacement items that are in good condition and are a suitable substitute. (For example, a 2022 Fodor’s may replace a 2018 edition.)

• Books withdrawn from other libraries are not suitable replacements.

• The patron is responsible for the $5.00 processing fee if applicable.

• Patrons do not have to pay overdue fines for lost items that have been replaced.

• The HCPL policy is to preferably accept a replacement item in lieu of payment. HCPL will only accept brand new items with no marks or sign of previous use.

Lost Item Fee

• Patrons are charged a lost item fee at the amount set in the circulation system.

• Patrons are charged a $5.00 processing fee, except for lease or HCPL items.

• Refunds for lost items (that are paid for) are limited to 90 days from the date of the official receipt, excluding AV materials.

• Refunds for AV materials are limited to 14 days from the date of the official receipt.

• A refund of the entire amount, including the processing fee, will be given to the patron if the item is located on the shelf.

Fine and Fee Summary

*This list is subject to change if/when the vendor makes a change to cost.

(Effective date May 17, 2021)

The Montgomery County Memorial Library System is committed to promoting lifelong learning, assisting in economic development, and enriching the entire community by providing access to cultural, intellectual, recreational, and informational resources, including those available through the Internet. To that end, the following policy applies to all users of MCMLS computers or networks.

1. The Internet is a global electronic network, there is no editorial control of its use or content. Internet resources contain a wide variety of material and opinions from diverse points of view. Montgomery County Commissioners’ Court has directed that filtering software be installed to deny access to Internet sites which contain sexually explicit materials deemed unsuitable for viewing by minors. However, no filtering mechanism is fool-proof.
   
   While the Library’s policy prohibits acquisition of inappropriate materials, access to materials that may be offensive, disturbing and/or potentially illegal may still occur.


2. Library Staff will identify starting points for searches on the Library’s home page which are appropriate to the Library’s goal of providing information. Even though these links are periodically reviewed, the Library cannot control the availability of information links which often change rapidly and unpredictably.


3. Users need to be good information consumers, questioning the validity of information. The Library cannot control or monitor other material which may be accessible from Internet sources. Not all sources on the Internet provide accurate, complete or current information. Patrons are here by notified that they are responsible for the access points they reach.
   
   Texas Penal Code, sections 43.21, 43.22, and 43.24 are the statutes which make display of obscene material a criminal offense.


4. The Library supports the right and responsibility of parents to determine and monitor their children’s use of Library materials and resources. The Library does not have the right or responsibility to act in loco parentis. No age restrictions are applied to Internet use. However, all children 12 years of age or younger must be accompanied by a parent or guardian while in the Library (see Minor Child Policy on this page). Parents of minor children must assume responsibility for their child’s use of the Internet through the Library’s connection. Parents and children are encouraged to read Kids’ Rules For Online Safety and Child Safety On the Information Highway. Both documents are available in print at the reference desk and as a link on the Montgomery County Memorial Library System home page.


5. Use of the Internet at Library workstations:
   • Provisions of the Library’s Computer Services Policy apply to Internet use.
   • All Internet use will begin on a filtered computer.
   • Any patron who thinks a site has been blocked in error may submit the site for review by Library staff.
   • Individuals who are 18 years of age or older may request that a blocked site should be unfiltered for the duration of their session up to a 30 minute maximum. Proof of age is required. Unfiltered access will not be available on workstations that are located in children’s service areas or where use is predominately by juveniles.
   • Failure to exit the Internet browser at the end of the patron’s session may result in Internet privileges being revoked.
   
   
6. The library reserves the right to update and change this policy at any time without notice. It is the responsibility of the patron to read and accept the current version of the policy.

COPYRIGHT:

U.S. copyright law (Title 17, US Code) prohibits the unauthorized reproduction or distribution of copyrighted materials, except as permitted by the principles of “fair use.” Users may not copy or distribute electronic materials (including electronic mail, text, images, programs or data) without the explicit permission of the copyright holder. Any responsibility for consequences of copyright infringement lies with the user. MCMLS expressly disclaims any liability or responsibility resulting from such use.

LIABILITY DISCLAIMER:

In consideration for the privilege of using the system and for having access to the information contained within it, the user hereby releases and holds harmless Montgomery County, their officers, agents, servants, or employees, and the Montgomery County Memorial Library System, its staff, volunteers, representatives or advisors, from any and all liability or responsibility for any and all claims, damages, losses, costs or expenses, including attorney fees arising either directly or indirectly from the use of this system, whether or not caused, in whole or in part, by alleged negligence. Use of the Library’s Internet connection is entirely at the user’s risk.


COMPUTER SERVICES

1. Library Staff can often help with basic computer use or assist in locating resources on or about the Internet but do not provide in-depth instruction.
   
   Circulating books, videos, and reference books are available for patrons who have limited computer experience. Formal training is available on a scheduled basis at the library or from other community resources.


2. The Library uses virus scanning software but cannot guarantee complete protection. Patrons using Library computers assume the risk of virus infection or damage to data.


3. The Library is not a full service Internet provider. Services not provided through the Library’s Internet connection include, but are not limited to, personal email accounts, newsgroups and some chatlines.


4. Guidelines for the use of computers are as follows:
   • There is a one-hour limit on each computer session when others are waiting. An individual’s computer use is limited to two hours per day. In addition, during periods of high demand the one-hour limit may be reduced.
   • All computer use is provided on a first come, first served basis. Some locations may offer computer reservations. Contact the nearest branch library to see if this service is available.
   • The Library will make every effort to provide equipment in good working order. However, equipment failures do occur. Users should notify library staff when problems occur so that a work order for repair can be generated. The Library assumes no liability for any loss or damage to the user’s data or any damage or injury from invasion of privacy. Use of the Library’s equipment is entirely at the user’s risk.
   • Printing is available at $0.15 per page. Before printing, patrons are encouraged to use “Print Preview” functions to determine the total number of pages that will print out. Patrons are responsible for payment for all pages printed.
   • Patrons should bring disks if they wish to save files. Unclaimed lost disks will be disposed of after 30 days.
   • Printing and downloading are allowed only within the allotted time. The time limit is an aspect of software that is used to administer access. There are 5- minute and 1-minute warnings before access is terminated.
   • Patrons may use only one computer at a time.
   • No more than two persons to a computer.
   • All computer use must be completed 15 minutes before Library closing.


5. Computer users may not:
   • Make any attempt to damage computer equipment or software, alter software configurations, or cause degradation of system performance.
   • Use or install software programs that are not provided by the Library.
   • Alter Library workstations or attach personal equipment to the Library’s hardware.
   • Use any Library workstation for illegal activities. Evidence of such activities will be turned over to local law enforcement.
   • Violate copyright laws or software license agreements using Library workstations.
   • Obstruct other people’s work by consuming gratuitously large amounts of system resources or by deliberately crashing the Library’s computer system.

Violation of the above may result in loss of access to computing resources. An initial warning will be issued. Should a second violation occur, the patron will be denied access to computer services at all locations.

Approved by the Montgomery County Commissioners’ Court, July 24, 2000

ALL RESIDENTS OF MONTGOMERY COUNTY AND THE STATE OF TEXAS are entitled to all the services of Montgomery County Memorial Library System.

Non-residents of the State of Texas may acquire a card by providing proof of both short-term Texas residency and a permanent out-of-state address.

Registration Requirements

• A valid photo ID showing a current Texas address

• Patrons residing outside the state of Texas who are able to provide acceptable proof of a local Texas address can obtain a short-term library card.

• 18 years of age or older

• Children ages 5 - 17 must be accompanied by a parent, grandparent, or legal guardian when registering for a library card.

• The library card of the parent, grandparent, or guardian must be in good standing for a minor to receive a library card.

• All applicants (both adults and children) must be present to receive their library card unless a medical condition exists and a manager has preapproved their absence.

Acceptable Proof of Current Address

• Current Texas Driver’s License, Texas ID, or Mexican ID with the correct address

• When patrons do not have a Texas Driver’s License or ID with the correct address, they may use the following along with a current photo ID to show proof of correct address:

  • Current official temporary Texas Driver’s License with a photo, expiration date, and signature

  • Printed personal check

  • Car insurance

  • A bill such as electricity, telephone, or water dated within the last 30 days that shows the patron’s name

  • Legal documents, including a lease, rental, home purchase contract, or tax receipt (Some restrictions apply. Please visit any location for more information.)

COLLECTION DEVELOPMENT
Materials Selection Policy

Definitions:

“Selection” refers to the decision that must be made either to add a specific item or type of material to the collection or to retain material already in the collection. It is a means of developing the collection to meet the user needs and does not necessarily reflect the opinions or values of the individual selector or the Library Board of Trustees.

The words “book,” “library materials,” and other synonyms as they appear in this policy have the widest possible meaning; all forms of recorded communication, from the traditional printed forms to the latest development in non-printed media.

The word “collection” refers to a group of books or other library materials having a common characteristic or located in a specific place.

“The Library” refers specifically to the Montgomery County Memorial Library System.

“Electronic Resources” will include CD-ROM and online subscriptions, as well as Internet sites.

1. Purpose
   
   The purpose of this policy is to guide librarians in the selection of materials of contemporary significance and of permanent value and to inform the public of the principles upon which selections are made. Its primary objective is to insure that public moneys are spent wisely so that The Library can provide the county residents materials in sufficient supply to make The Library a dependable source for most people most of the time.



2. Goals
   
   The basic function of The Library is to serve people through print and non-print resources, helping them, as individuals or as groups, to achieve informational, educational, and recreational objectives. In fulfillment of this common function, The Library sets the following goals:
   
   
   • To select and organize reliable print and non-print materials significant to the people of this area;
   
   
   • To fulfill its responsibility in a democratic society by providing each individual with the easiest possible access to informational resources;
   
   
   • To serve a heterogeneous community of more than 200,000 people who have different cultural, inspirational, informational, and recreational pursuits through building collections of printed and other materials suitable to such a diverse group, within the limitations of budget, space, and availability of materials;
   
   
   • To provide the means for stimulation and encouragement for children, young people and adults in educating themselves continuously and to promote self-development toward enrichment of their lives;
   
   
   • To give guidance in the use of library materials and resources toward meeting the needs of people individually and in groups or organizations;
   
   
   • To cooperate with groups and agencies in stimulating and supporting educational, cultural, and social awareness activities.
   
   
   
3. Responsibility for selection of library materials
   
   Ultimate responsibility for selection of materials lies with the Library Director. The Library Director will delegate to appropriate staff members the authority to interpret and apply the selection policies in daily operations. It is the responsibility of each employee to record and communicate user requests and needs so that they may be considered in selection.



4. General guidelines for selection
   
   
   • The Library recognizes its responsibility to have available a representative selection of materials of interest to its users. This responsibility includes having materials on the various sides of controversial questions. The Library provides a forum where individuals can examine issues freely and formulate their own conclusions.
   
   
   • The Library incorporates as part of this policy the selection principles contained in the American Library Association’s Library Bill of Rights and Freedom to Read Statement, Freedom to View, and the Texas Library Association Intellectual Freedom Statement.
   
   
   
   
5. Use of selection aids
   
   
   • The Library Staff utilizes professional judgment and expertise based on an understanding of community needs and knowledge of authors and publishers in the material selection process. Other selection aids include authoritative reviews, standard lists of basic works, recommendations of professional journals and bibliographic essays prepared by subject specialists.
   
   
   • Recommendations from the public are welcomed and will be given careful consideration in terms of overall objectives and the existing book collection.
   
   
   
   
6. Selection criteria
   
   
   • Expanding areas of knowledge, changing social values, technological advances, and cultural differences require flexibility, open-mindedness, and responsiveness in the evaluation of all new and old library materials. Materials in a variety of media are acquired and made accessible as they are judged useful and relevant to the community’s interest and needs.
   
   
   • Each type of material must be considered in terms of its own merit and the audience for which it was intended. No single standard can be applied in all cases. Some materials may be judged primarily in terms of artistic merit, scholarship, or documentation of times; others may be selected to satisfy the recreational and entertainment needs of the community.
   
   
   • Some materials are considered because of widespread or local demand.
   
   
   • In addition, as the social and intellectual climate of the community changes, material which originally was not selected for purchase may become of significant interest. Such materials will be reevaluated on a continuing basis.
   
   
   • To build collections of merit and significance, materials must be measured by objective guidelines. While an item need not meet all criteria to be added to the collection, all acquisitions, whether purchased or donated, are considered in terms of the following guidelines:
   
   
   
   
7. General Criteria
   
   
   • Reputation and/or significance of the author, his or her skill, competence, and especially purpose;
   
   
   • Content determined by its present and potential relevance to the community needs, its importance as a document of the times, its originality and creativity, and its relationship to existing collections and other material on the subject;
   
   
   • Treatment based on its appropriateness and effectiveness according to its content, its insight into human and social conditions, and its suitability of subject and format for its intended audience;
   
   
   • Attention of critics, reviews, and the public.
   
   
   • Suitability of format for library use.
   
   
   
   
8. Specific criteria for evaluation of:
   
   
   
   • Works of imagination -- fiction, drama, and poetry
   
   
   1. Representation of an important movement, genre, trend, national culture;
   
   
   2. Vitality and inspiration;
   
   
   3. Artistic presentation and experimentation;
   
   
   4. Sustained interest and entertainment;
   
   
   5. Effective characterization;
   
   
   6. Authenticity of historical or social setting.
   
   
   
   • Works of information and opinion
     
     
     1. Comprehensiveness and depth of treatment;
     
     
     2. Accuracy;
     
     
     3. Clarity and logic of presentation;
     
     
     4. Representation of challenging points of view, even though extreme or unorthodox;
     
     
     
     
   • Pamphlets and other vertical file material
     
     
     1. Selection of pamphlets follows the general policy outlined for other material. These serve as supplements to the book materials.
     
     
     2. Pamphlets are selected with great care to avoid those issued with the intent of propaganda or advertisement. A balance of viewpoints on controversial subjects is the aim of library selection. Inflammatory and emotional treatment is avoided. Pamphlets which contain advertising that distorts facts, contain misleading information or statements or intrude commercial messages unduly, are not added to the collection. Acceptable pamphlet material should always have the issuing agency or publisher clearly identified and should be of current value.
     
     
     
     
   • Periodicals
     
     A well-balanced subject collection of periodicals is maintained as a current and in-depth supplement to the book collection. Selection is based generally on the accessibility of a periodical’s content through indexes, the accuracy and objectivity of the editor and authors, and its contributions to current thinking in the field covered as well as to the balanced viewpoint of the collection. Other media may be purchased when this form will serve better than the paper copy.
   
   
   
   • Reference Materials
     
     Reference materials must be selected to satisfy the research and reference needs of the community. All material must be accurate and authoritative, factual and informative. Yearbooks, business services and other serial publications are added regularly. Reference books should be evaluated on the following basis:
     
     
     1. Purpose of the book and its attainment;
     
     
     2. Authority (author’s qualifications and publisher’s reputation);
     
     
     3. Scope;
     
     
     4. Timeliness;
     
     
     5. Format (arrangement, indexing, organization, and consistency);
     
     
     6. Suitability to the intended audience.
     
     
     
     
   • Audio-visual Materials
     
     
     1. CDs, software, filmstrips, audiotapes, educational videos, and microforms are purchased upon need and within budget and space limitations. Selection of audio-visual materials should be governed by the same principles and criteria applied to book purchases.
     
     
     2. Motion picture videotapes are purchased using the following guidelines; award winners, classics, literature based or top rated in a video rating guide. Audio-visual funds are limited, therefore instructional and educational videos should be targeted for purchase.
     
     
     
     
   • Paperbacks
     
     The same standards for selection are applied to purchased paperbacks as to other materials. The original copy of a book is usually purchased in hardcover, if available. Paperbacks are examined to insure that the text, translation, illustrations, and format are of acceptable quality. Paperbacks are purchased on the following basis:
     
     
     1. A great demand for a particular title;
     
     
     2. A title which has only occasional or temporary interest;
     
     
     3. No other edition available;
     
     
     4. The original title published only in this form.
     
     
     
     
   • Controversial works
     
     
     1. The Library recognizes that some materials may be considered controversial or offensive to some patrons. Selections will not be made on the basis of any anticipated approval or disapproval, but solely on the merits of the work in relation to building collections and to serving interests of readers. If any title in the collection is criticized or questioned by individuals or organizations, a library Request for Reconsideration of Materials Form will be provided for the patron. Upon receipt of this form, a re-evaluation will be made.
     
     
     2. Library materials will not be marked or identified to show approval or disapproval of the contents, and no library materials will be placed on closed shelves, except for the express purpose of protecting it from injury or theft.
     
     
     3. Responsibility for the choice of library materials for children’s use rests with their parents or legal guardians. Selection will not be inhibited by the possibility that controversial materials may come into the possession of children.
     
     
     
     
   • Gifts
     
     
     1. Gifts of needed materials or funds for the purchase of materials are acceptable as well as appreciated.
     
     
     2. The Library reserves the right to evaluate and to dispose of gifts in accordance with the criteria applied to purchased material. In addition, donated materials must be in a condition suitable for processing and regular library use. The Library allows no attachment of conditions to gifts and no conditions may be imposed relating to any gift after its acceptance by The Library.
     
     
     3. Gifts which do not comply with The Library’s objectives and policies will be declined.
     
     
     
     
   • Duplication
     
     Duplication of titles is determined by popularity, importance of the material, and the budget.
   
   
   
   • Young Adult Collection
     
     Materials for young adults are selected with the realization that literature for young adults is an important part of the collection. It shall be judged by the above general criteria. The term young adult collection applies to both fiction and non-fiction. In selecting material for young adults, the Library acknowledges the special needs and interests of the 7th through 12th grade age-group. The collection is fluid, flexible, current, and attractive and provides materials that satisfy the informational, recreational, and cultural reading needs and potentials of young adults.
     
     Specific criteria for young adult materials selection:
     
     
     1. Literary and artistic worth;
     
     
     2. Sustained interest and entertainment;
     
     
     3. Vocabulary suitable to the age of the readers;
     
     
     4. Contribution of the material to the balance of the total collection in representing an important movement, genre, trend, or national culture;
     
     
     5. Effective characterization, i.e. the age of the protagonist;
     
     
     6. Authenticity of historical or social setting.
     
     
     7. Accuracy; clarity, and logic of presentation;
     
     
     
     
   • Children’s Collection
     
     Materials for children are selected with the realization that literature for children is an integral part of all literature. It shall be judged by the above general criteria. The term children’s collection applies to fiction, non-fiction, and other necessary children’s materials. In selecting material for children, The Library’s objective is to make available a collection that satisfies the informational, recreational, and cultural reading needs and potentials of children from preschool through the sixth grade. Materials are included which meet the general demands of the majority of children, along with books with special qualities valuable to children with particular needs, talents, problems, and interests.
     
     Specific criteria for children’s materials selection:
     
     
     1. Literary and artistic worth;
     
     
     2. Sustained interest and entertainment;
     
     
     3. Vocabulary suitable to the age of the readers;
     
     
     4. Contribution of the material to the balance of the total collection in representing an important movement, genre, trend, or national culture;
     
     
     5. Effective characterization;
     
     
     6. Authenticity of historical or social setting.
     
     
     7. Accuracy; clarity, and logic of presentation;
     
     
     
     
   • Genealogy
     
     The primary focus of materials purchased for the Genealogy collection is on the history and genealogy of Texas and surrounding Southern states. Materials for other regions of the United States will be collected to meet the demands of the community.
   
   
   
   • Foreign Language Materials
     
     The Library will collect materials primarily in the English language. Translations of foreign language materials to English will normally be preferred. Materials will be acquired in other languages as community needs demand.
   
   
   
   • Literacy
     
     The primary focus of the materials purchased for this collection is designed for adults who are beginning to read, adults for whom English is a second language, and Adult Basic Education students. It also serves those who need a simple introduction to a topic in an adult format. Materials focus on grade six reading level and below in a variety of formats.
   
   
   
   • Electronic Resources
     
     The Library will maximize access to electronic resources through links from our home page and cataloging of each resource selected.
     
     Indicators of resource quality:
     
     
     • ease of use/access
     • clearly stated scope of content
     • documented, accurate and verifiable content
     • easily identifiable target audience
     • clear and helpful headings and annotations
     • rapid connectivity
     • useful graphics that provide content support
     • easily identifiable authority with contact information
     • consistent updates (unless the nature of the resource is such that updating is unnecessary, e.g. an online Bible)
       
       
       1. Specific considerations for CD-ROM and online subscriptions
          
          
          • licensing agreements/copyright restrictions
          • multi-user access
          • hardware/software requirements
          • technical support
          • remote access availability/controlled security
          • cost-effectiveness
          • relationship to print counterpart, if one exists
          
          
       2. Specific considerations for Internet sites
          
          
          • stability of website
          • advertising and its impact on content
          • reliability of links to other sites
          • provision for text-only interfaces
   
   
9. Collection development and maintenance
   
   
   • The Library will evaluate its collection on a continuing basis in response to the changing nature and needs of the community. The criteria used in the selection of materials will be used in its withdrawal.
   
   
   • In order to maintain the collection in its most useful and attractive condition, the professional staff will consider for withdrawal material that is:
     
     
     1. no longer in demand;
     
     
     2. superseded by a newer edition or a more accurate resource;
     
     
     3. in poor condition.
     
     
   • Replacement of a withdrawn item is not automatic; the decision to replace will be based on the selection policy.
   
   
   • When appropriate, deteriorating items will be rebound.
   
   
10. Review and revision of selection policy
    
    The materials selection policy will be reviewed regularly by the policy review committee and the Library Director to insure that it meets the needs of the community. Any revisions must be adopted by the Library Board and approved by Commissioners’ Court.

Materials Challenge

Preamble:

Montgomery County Memorial Library System acknowledges that the freedom to read is a corollary to the constitutional guarantee of freedom of the press. Freedom of access is the essence of democracy and is a necessary safeguard to the freedom to read. The Library shall have available a representative collection of materials of interest to its users whereby individuals can examine issues freely and formulate their own conclusions. A citizen’s right of free inquiry shall be protected against attempts to abridge it.


Request for Reconsideration of Materials:

1. The Request for Reconsideration should be handled by a Department Manager, or the employee in charge.


2. Department Head or Branch Manager will contact the Collection Development Coordinator when the completed Request is returned by the patron.


3. They will select a Review Committee.
   
   
   • The Review Committee will consist of
     
     
     1. Branch Manager or Department Head that received the original request.
     
     
     2. Collection Development Coordinator
     
     
     3. Adult Services Coordinator or Children’s Coordinator
     
     
     4. Branch Coordinator or Library Director
     
     
     5. An additional librarian
     
     
     6. When the Request for Reconsideration involves a work pertaining to materials in the children’s or young adult section, a panel of citizens, appointed by members of the Commissioners’ Court, will be included in the review process.
        
        Appointments shall be made as follows:
        
        
        • Each member of the Court will appoint one citizen.
        • Appointees will be registered borrowers of MCMLS, in good standing, for at least 1 year prior to Appointment, and have some training regarding or work association with the indicated age groups.
        • The term of appointment will be a maximum of 3 years. Terms will be staggered to provide ongoing consistency on the committee.
        • Initial appointments will range from 1 to 3 years and will be determined by lot, following the participant’s acceptance.
        
        
   • Each committee member will read or review the material in question.
   
   
   • Collection Development Coordinator will set a meeting date to review the Request.
   
   
   
   
4. The Collection Development Coordinator will locate at least two reviews on the material, if at all possible.


5. The committee will meet and review the material and the reviews and make a decision concerning the Request, in keeping with the criteria set out in the Materials Selection Policy. The committee’s decision shall be advisory only.


6. The Collection Development Coordinator will send a letter to the patron advising the patron of the committee’s recommendation.
   
   
   • Copies of the letter will be sent to the Department Head or Branch Manager of the originating area.
   
   
   • Each letter will include the following:
     
     
     1. Library Bill of Rights
     2. Freedom to Read Statement
     3. Any reviews on the material
     4. Information on the author’s or title’s awards and merits
   
   
7. Items may be submitted for reconsideration only once within any twelve month period.

Revised and Approved by Montgomery County Commissioners’ Court, October 7, 2002.