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Policies - New


Patrons must have one of the following to check out items:

  • Valid MCMLS Library Card

  • Valid Lone Star College Library Card

  • Valid HCPL card (some restrictions apply)

  • Valid Official Photo ID (some restrictions apply)


Full Borrowing Privileges

Possession of a valid card implies the cardholder’s permission for its use. Patrons may present multiple valid library cards for check out. In some instances, a parent may have multiple accounts for family members. The person with the library card may or may not be the name on the account. Possession of a valid library card does not imply permission to full account access.


Checkout Limits or Exceptions

Patrons may borrow items subject to the following limitations:

  • Reference materials may not be checked out.

  • 30 item limit per account at one time, which can include:

    • 10 audio item limit, including audio books, CDs, Playaways, etc.

    • 10 DVDs on an adult MCML library card only.

      • Minors cannot checkout DVDs with an adult card unless an adult is present.

      • Minor cards cannot be used to request DVDs.


Suspended Borrowing Privileges

  • Privileges will be suspended if $25 or more in bills are unpaid.


Renewing Items

  • Items can be renewed twice as long as the item is not requested by another patron.

  • Items will be automatically renewed if the item is not requested by another patron.

  • Renewal loan period is the same as the original loan period (2 weeks).

  • Renewals do not include Interlibrary Loans.

  • Renewals are blocked if an account has fines/fees of $25.00 or more.


(Effective date August 2, 2021)

Computer Availability

Computers are available on a first-come, first-served basis. Computer users are expected to observe the time limits set up for each computer in the Library. A selected number of computers may be reserved by signing up through the Library’s Pharos SignUp system with a valid library card. Telephone reservations will not be taken. Various computer access groups are available at the Library as follows:

Online Public Catalog Computers

These computers are available for use by any Library user regardless of age or card privileges. They do not permit Internet access but instead house the Library’s online catalog, and are intended to facilitate individual research regarding library holdings and materials. These machines may not be reserved.

Public Access Computers - Reference Area

These computers are available to library card holders whose accounts are active. Users may access the Internet, or use Microsoft Office products installed on these machines for a period of up to one (1) hour at a time. An individual session may be extended as availability permits, for a maximum period of two (2) hours per day. These machines may be reserved through the Library’s Pharos SignUp System.

Public Access Computers - Youth Area

These computers are available for use by youth cardholders and their families. Users may use these computers for a period of up to one (1) hour at a time. These machines may not be reserved.

AWE Computers - Youth Area

These computers are available for use by youth library patrons. No card account or visitor pass is required. These machines have age-related educational and recreational software installed and Internet access is not available. These machines may not be reserved.

Public Access Computers - Genealogy Room

These computers are available for use by library card holders, whose accounts are active, visiting the Genealogy Department. Users may use these computers for a period of up to one (1) hour at a time. An individual session may be extended as availability permits, for a maximum period of two (2) hours per day. These machines may not be reserved.


Saving Information

Information may be saved to a personal portable USB device, such as a flash or jump drive. No unauthorized or outside computer software may be downloaded or installed on the computer. The computer hard drive is not available as a storage device.



A print card must be purchased for $0.50. Prints are $0.15 per black and white page and $0.50 per color page. All print jobs are sent to the Print Station where they may be retrieved only by inserting a Print Card. Print card vending machines accept cash (no coins) and do not provide change. Machines that accept credit/debit cards will charge the card $5 per swipe.

Example: If a patron needs to print 2 pages with black and white print, they would insert $1 in the print card machine. The machine would deduct $0.50 for the card, and add $0.50 value available for printing.

The print cards are reloadable and usable at any Montgomery County Library.


(Effective date April 26, 2013)

Patron Privacy and Confidentiality

Reference services are confidential. The reference interview should be conducted as discreetly and quietly as possible to preserve confidentiality. Staff must not discuss a customer’s questions or reading habits except in the course of conducting library business.

Summer Reading Program information is confidential. Reading logs should be taken home by the patron and updated by the patron. Any information kept at the branch must be kept away from the public areas. There should be no public access to a customer’s reading logs.

Volunteers as well as staff are responsible for keeping these records confidential.

Distribution of confidential information is a misdemeanor under the Texas Public Information Act (Sec. 552.352).

Confidential records must be released to a law enforcement officer or prosecutor, if a subpoena or court order is received. If the subpoena or court order requires immediate compliance, notify the Library Director or Assistant Director immediately. If the date on the court order or subpoena is in the future, notify the Library Director or Assistant Director and fax or deliver the document the same day it is received.

Any other request for information under the Texas Public Information Act or the Texas Open Records Act should be faxed or delivered to the Library Director or Assistant Director the same day it is received. This will be forwarded to the County Attorney for disposition.

(Effective date October 1, 2010)

Montgomery County Memorial Library System (MCMLS) supports early literacy and recognizes the importance of visiting the library at an early age. Regular and featured programming, including specially arranged daycare storytimes, may be available to children in daycares and other child care programs based on building capacity and staff availability, subject to the requirements of this policy.


  1. For the purpose of this policy "Daycare" refers to all licensed child care providers, other organized child care prorgrams and day camps.

  2. Daycares in the library must have an appropriate number of chaperones/guardians to maintain order and supervise the members of the group. Daycare providers must remain in the Library with the children for the duration of the library visit and are responsible for their behavior while they are visiting the library. (See Patron Code of Conduct policy on this page)

  3. The Library assumes no responsibility for children left unattended.

  4. Regular programs, such as storytimes, are small group programs structured for families. Daycares are required to schedule a separate storytime program.

  5. For summer reading programs or special events, the general public will be given first priority access to the event, then daycares will be allowed entrance based on space availability. Advance notice of attendance for daycare groups is required, but does not guarantee entry, for all summer reading events and other special programs open to the public.

  6. For Group Tours and Instructional Visits, please refer to the Tours & Instructional Visits policy on this page.

(Effective date June 17, 2013)


  • Displays must be of an educational, cultural, or intellectual nature, and may not be commercially or politically motivated.

  • Display cases may be reserved up to 6 months in advance.

  • Display cases cannot be used more than 2 months per calendar year.

  • A completed display application is required.

  • All displays are subject to final approval, and reservations must be confirmed with library staff.

  • All displays must adhere to our Exhibits & Displays Policy on this page.

  • Questions or cancellations? Call a number listed below.



Below are estimated dimensions for display cases at each branch, however interior shelving is not specified here. Please call for clarification and to request an application.


Central Library

1st Floor Rectangular Case: 58" height x 45" width
2nd Floor Rectangular Case: 70" height x 90" width

Call for further information or to apply: 936-539-7814

Charles B. Stewart-West Branch Library

Rectangular case: 28" height x 36" width x 30" depth (middle shelf not removeable)
Cylindrical case: 64" height x 27" diameter

Call for further information or to apply: 936-788-8314

George & Cynthia Woods Mitchell Library

2nd Floor Rectangular Case: 72" height x 74.75" width x 14" depth

Call for further information or to apply: 936-442-7728

Malcolm Purvis Library

Rectangular case: 64" height x 48" width x 14" depth

Call for further information or to apply: 936-442-7704

R. B. Tullis Branch Library

1st Floor Rectangular Cases (x2): 6'5" height x 36" width x 16" depth

Call for further information or to apply: 281-577-8968

South Regional Library

1st Floor Rectangular Case: 71.25" height x 64" width x 31" depth

Call for further information or to apply: 936-442-7727

Montgomery County Memorial Library System welcomes exhibits and displays. They are a means through which the public can share visual experiences, appreciate special interests and exchange information. The purpose of this policy is to provide fair and consistent standards for the use of display areas in the Library, thus ensuring use of these spaces in a manner that is consistent with the Library's other service objectives.


In this policy, Exhibits and Displays are uniformly defined as presentations of artwork, artifacts, documents, photographs and ephemera made available for public viewing in the Library. Each library location has unique spaces dedicated for this purpose. For the purpose of this policy, "display" refers to both displays and exhibits.

  1. Priority use of display spaces will be given to the Library-related and Library-sponsored programs and services.

  2. When not being used to promote Library-related programs or services, display spaces are available to community members engaged in educational, cultural or intellectual activities. All displays from community members must be in accordance with the regulations outlined below.

  3. A signed, completed Display Application must be filled out prior to display request approval.

  4. Only display areas listed in the Display Application are available for use by the public. No displays may be mounted by the public outside of display areas specified by the Library.

  5. Applications may be submitted to the desired Library location in person, by fax, email or mail.

  6. Display space may be reserved in one month increments only. Any modification of hte display period or reservation time is solely at the discretion of the Library staff.

  7. More than one designated display area may be used at a time, depending on availability at the time of the request. The Library reserves the right to designate and limit space, size, and location of public displays or displays.

  8. Groups or individuals may reserve display space for up to two months per calendar year, whether consecutive or not.

  9. Reservations for displays by outside organizations can be made up to six months in advance on a first-come, first-served basis. Library staff may schedule displays up to one year in advance.

  10. Space is provided on an equitable basis for displays that meet the following guidelines: displays must be of an educational, cultural, or intellectual nature, and do not advertise commercial enterprises, or serve specific candidates' campaigns or parties. All materials must be pre-approved by a designated Library staff member.

  11. Preferences for art exhibitions are given to group organizations featuring multiple artists. Individual fine artists exibits are considered entrepreneurial and not appropriate for library display use.

  12. The Library will not act as an agent for the owner of the materials on display. Owners are encouraged to post statements about their work, but price tags or the posting of price lists ar not permitted. The inclusion of the words "for sale" is prohibited, even where there is no prices listed.

  13. Final approval for the mounting of any display rests solely with the designated library representative.

  14. Montgomery County and the Montgomery County Memorial Library System will not be responsible for any damage or theft that may occur during transport, setup, and duration of the display or removal of the display.

  15. Damage to the premises, equipment, or furnishings as a result of displayed materials will be charged to the individual or group responsible. The display Owner or organization and its members, jointly and separately, assume and shall bear full responsiblity for the loss of, or injury or damage to, and property of MCMLS as shall be caused or inflicted by the individual or organization.

  16. Insurance covering the value of the display will be the responsibility of the Owner, and irreplaceable items or items of great value should not be included in a display.

  17. The Library Director reserves the right to cancel any display should conditions or situations warrant such action.

(Effective date January 26, 2016)


  • Fines for overdue materials


  • Library card replacement fee

  • Materials replacement fee

  • Meeting room fee

  • Printing material from in-house computers and/or microfilm readers/printers

Partial payments will be accepted for fines and damaged items. Any financial obligation of $25 or more posted on a patron’s account will cause the account to be blocked in the circulation system.


Acceptable Forms of Payment

Cash, personal and business checks, and money orders can be accepted as payment for all library fines and fees.

  • Checks can only be accepted for a payment of $2.00 or more.

  • Temporary checks are not accepted.

  • Out-of-state checks are not accepted.

  • Traveler’s checks are not accepted.


Fines for Cataloged Items

Upon return of overdue materials, fines may be levied by the Library Director or designated library employee at each branch based on the following guidelines:

  • Fines for all materials are $.10 per day per item.

  • Fines are not charged for days the library branch is closed.

  • The maximum fine is $5 per item per check out.

  • Fines may be collected at any Montgomery County Library location for any overdue Montgomery County Library material.

  • Fines may be collected at any Montgomery County Library location for Lone Star College, CyFair, FB, or Tomball accounts.

  • Patrons with questions on overdue procedures of other library systems should be referred to the library in question.




Library Card Replacement Fee

  • Library cards are $2.00 to replace.

  • There is no charge if:

    • the barcode is no longer readable or lost

    • the patron has a name change and a current library card

    • a patron had a minor card in the system and is now applying for an adult card


Materials Processing Fee

The processing fee for a lost or damaged item is $5.00. This fee is non-refundable.


Substituting a Replacement or Copy

  • Patrons have the option of donating a replacement copy of a lost or damaged item that is in good condition.

  • Staff will provide the patron with the replacement information which will include: the title, author, ISBN, and price of the item.

  • Staff are encouraged to accept replacement items that are in good condition and are a suitable substitute. (For example, a 2022 Fodor’s may replace a 2018 edition.)

  • Books withdrawn from other libraries are not suitable replacements.

  • The patron is responsible for the $5.00 processing fee if applicable.

  • Patrons do not have to pay overdue fines for lost items that have been replaced.

  • The HCPL policy is to preferably accept a replacement item in lieu of payment. HCPL will only accept brand new items with no marks or sign of previous use.


Lost Item Fee

  • Patrons are charged a lost item fee at the amount set in the circulation system.

  • Patrons are charged a $5.00 processing fee, except for lease or HCPL items.

  • Refunds for lost items (that are paid for) are limited to 90 days from the date of the official receipt, excluding AV materials.

  • Refunds for AV materials are limited to 14 days from the date of the official receipt.

  • A refund of the entire amount, including the processing fee, will be given to the patron if the item is located on the shelf.


Fine and Fee Summary

Replacement Library Card


Unusable barcode on card

no charge

Minor barcode/pocket damage on item


Music/video/audio insert


Audio case


DVD case


CD case


Hanging ILL bag


ILL checkout card


Missing CD from lease item

$15 (no processing fee)

Replacement books, CDs, MP3s

Cost varies - contact your library.

Replacement DVDs


Interlibrary Loans



*This list is subject to change if/when the vendor makes a change to cost.

(Effective date May 17, 2021)

The Montgomery County Memorial Library System is committed to promoting lifelong learning, assisting in economic development, and enriching the entire community by providing access to cultural, intellectual, recreational, and informational resources, including those available through the Internet. To that end, the following policy applies to all users of MCMLS computers or networks.

  1. The Internet is a global electronic network, there is no editorial control of its use or content. Internet resources contain a wide variety of material and opinions from diverse points of view. Montgomery County Commissioners’ Court has directed that filtering software be installed to deny access to Internet sites which contain sexually explicit materials deemed unsuitable for viewing by minors. However, no filtering mechanism is fool-proof.

    While the Library’s policy prohibits acquisition of inappropriate materials, access to materials that may be offensive, disturbing and/or potentially illegal may still occur.

  2. Library Staff will identify starting points for searches on the Library’s home page which are appropriate to the Library’s goal of providing information. Even though these links are periodically reviewed, the Library cannot control the availability of information links which often change rapidly and unpredictably.

  3. Users need to be good information consumers, questioning the validity of information. The Library cannot control or monitor other material which may be accessible from Internet sources. Not all sources on the Internet provide accurate, complete or current information. Patrons are here by notified that they are responsible for the access points they reach.

    Texas Penal Code, sections 43.21, 43.22, and 43.24 are the statutes which make display of obscene material a criminal offense.

  4. The Library supports the right and responsibility of parents to determine and monitor their children’s use of Library materials and resources. The Library does not have the right or responsibility to act in loco parentis. No age restrictions are applied to Internet use. However, all children 12 years of age or younger must be accompanied by a parent or guardian while in the Library (see Minor Child Policy on this page). Parents of minor children must assume responsibility for their child’s use of the Internet through the Library’s connection. Parents and children are encouraged to read Kids’ Rules For Online Safety and Child Safety On the Information Highway. Both documents are available in print at the reference desk and as a link on the Montgomery County Memorial Library System home page.

  5. Use of the Internet at Library workstations:
    • Provisions of the Library’s Computer Services Policy apply to Internet use.
    • All Internet use will begin on a filtered computer.
    • Any patron who thinks a site has been blocked in error may submit the site for review by Library staff.
    • Individuals who are 18 years of age or older may request that a blocked site should be unfiltered for the duration of their session up to a 30 minute maximum. Proof of age is required. Unfiltered access will not be available on workstations that are located in children’s service areas or where use is predominately by juveniles.
    • Failure to exit the Internet browser at the end of the patron’s session may result in Internet privileges being revoked.

  6. The library reserves the right to update and change this policy at any time without notice. It is the responsibility of the patron to read and accept the current version of the policy.


U.S. copyright law (Title 17, US Code) prohibits the unauthorized reproduction or distribution of copyrighted materials, except as permitted by the principles of “fair use.” Users may not copy or distribute electronic materials (including electronic mail, text, images, programs or data) without the explicit permission of the copyright holder. Any responsibility for consequences of copyright infringement lies with the user. MCMLS expressly disclaims any liability or responsibility resulting from such use.


In consideration for the privilege of using the system and for having access to the information contained within it, the user hereby releases and holds harmless Montgomery County, their officers, agents, servants, or employees, and the Montgomery County Memorial Library System, its staff, volunteers, representatives or advisors, from any and all liability or responsibility for any and all claims, damages, losses, costs or expenses, including attorney fees arising either directly or indirectly from the use of this system, whether or not caused, in whole or in part, by alleged negligence. Use of the Library’s Internet connection is entirely at the user’s risk.


  1. Library Staff can often help with basic computer use or assist in locating resources on or about the Internet but do not provide in-depth instruction.

    Circulating books, videos, and reference books are available for patrons who have limited computer experience. Formal training is available on a scheduled basis at the library or from other community resources.

  2. The Library uses virus scanning software but cannot guarantee complete protection. Patrons using Library computers assume the risk of virus infection or damage to data.

  3. The Library is not a full service Internet provider. Services not provided through the Library’s Internet connection include, but are not limited to, personal email accounts, newsgroups and some chatlines.

  4. Guidelines for the use of computers are as follows:
    • There is a one-hour limit on each computer session when others are waiting. An individual’s computer use is limited to two hours per day. In addition, during periods of high demand the one-hour limit may be reduced.
    • All computer use is provided on a first come, first served basis. Some locations may offer computer reservations. Contact the nearest branch library to see if this service is available.
    • The Library will make every effort to provide equipment in good working order. However, equipment failures do occur. Users should notify library staff when problems occur so that a work order for repair can be generated. The Library assumes no liability for any loss or damage to the user’s data or any damage or injury from invasion of privacy. Use of the Library’s equipment is entirely at the user’s risk.
    • Printing is available at $0.15 per page. Before printing, patrons are encouraged to use “Print Preview” functions to determine the total number of pages that will print out. Patrons are responsible for payment for all pages printed.
    • Patrons should bring disks if they wish to save files. Unclaimed lost disks will be disposed of after 30 days.
    • Printing and downloading are allowed only within the allotted time. The time limit is an aspect of software that is used to administer access. There are 5- minute and 1-minute warnings before access is terminated.
    • Patrons may use only one computer at a time.
    • No more than two persons to a computer.
    • All computer use must be completed 15 minutes before Library closing.

  5. Computer users may not:
    • Make any attempt to damage computer equipment or software, alter software configurations, or cause degradation of system performance.
    • Use or install software programs that are not provided by the Library.
    • Alter Library workstations or attach personal equipment to the Library’s hardware.
    • Use any Library workstation for illegal activities. Evidence of such activities will be turned over to local law enforcement.
    • Violate copyright laws or software license agreements using Library workstations.
    • Obstruct other people’s work by consuming gratuitously large amounts of system resources or by deliberately crashing the Library’s computer system.

Violation of the above may result in loss of access to computing resources. An initial warning will be issued. Should a second violation occur, the patron will be denied access to computer services at all locations.

Approved by the Montgomery County Commissioners’ Court, July 24, 2000

ALL RESIDENTS OF MONTGOMERY COUNTY AND THE STATE OF TEXAS are entitled to all the services of Montgomery County Memorial Library System.

Non-residents of the State of Texas may acquire a card by providing proof of both short-term Texas residency and a permanent out-of-state address.


Registration Requirements

  • A valid photo ID showing a current Texas address

  • Patrons residing outside the state of Texas who are able to provide acceptable proof of a local Texas address can obtain a short-term library card.

  • 18 years of age or older

  • Children ages 5 - 17 must be accompanied by a parent, grandparent, or legal guardian when registering for a library card.

  • The library card of the parent, grandparent, or guardian must be in good standing for a minor to receive a library card.

  • All applicants (both adults and children) must be present to receive their library card unless a medical condition exists and a manager has preapproved their absence.


Acceptable Proof of Current Address

  • Current Texas Driver’s License, Texas ID, or Mexican ID with the correct address

  • When patrons do not have a Texas Driver’s License or ID with the correct address, they may use the following along with a current photo ID to show proof of correct address:

    • Current official temporary Texas Driver’s License with a photo, expiration date, and signature

    • Printed personal check

    • Car insurance

    • A bill such as electricity, telephone, or water dated within the last 30 days that shows the patron’s name

    • Legal documents, including a lease, rental, home purchase contract, or tax receipt (Some restrictions apply. Please visit any location for more information.)

Materials Selection Policy


“Selection” refers to the decision that must be made either to add a specific item or type of material to the collection or to retain material already in the collection. It is a means of developing the collection to meet the user needs and does not necessarily reflect the opinions or values of the individual selector or the Library Board of Trustees.

The words “book,” “library materials,” and other synonyms as they appear in this policy have the widest possible meaning; all forms of recorded communication, from the traditional printed forms to the latest development in non-printed media.

The word “collection” refers to a group of books or other library materials having a common characteristic or located in a specific place.

“The Library” refers specifically to the Montgomery County Memorial Library System.

“Electronic Resources” will include CD-ROM and online subscriptions, as well as Internet sites.

  1. Purpose

    The purpose of this policy is to guide librarians in the selection of materials of contemporary significance and of permanent value and to inform the public of the principles upon which selections are made. Its primary objective is to insure that public moneys are spent wisely so that The Library can provide the county residents materials in sufficient supply to make The Library a dependable source for most people most of the time.

  2. Goals

    The basic function of The Library is to serve people through print and non-print resources, helping them, as individuals or as groups, to achieve informational, educational, and recreational objectives. In fulfillment of this common function, The Library sets the following goals:

    • To select and organize reliable print and non-print materials significant to the people of this area;

    • To fulfill its responsibility in a democratic society by providing each individual with the easiest possible access to informational resources;

    • To serve a heterogeneous community of more than 200,000 people who have different cultural, inspirational, informational, and recreational pursuits through building collections of printed and other materials suitable to such a diverse group, within the limitations of budget, space, and availability of materials;

    • To provide the means for stimulation and encouragement for children, young people and adults in educating themselves continuously and to promote self-development toward enrichment of their lives;

    • To give guidance in the use of library materials and resources toward meeting the needs of people individually and in groups or organizations;

    • To cooperate with groups and agencies in stimulating and supporting educational, cultural, and social awareness activities.

  3. Responsibility for selection of library materials

    Ultimate responsibility for selection of materials lies with the Library Director. The Library Director will delegate to appropriate staff members the authority to interpret and apply the selection policies in daily operations. It is the responsibility of each employee to record and communicate user requests and needs so that they may be considered in selection.

  4. General guidelines for selection

    • The Library recognizes its responsibility to have available a representative selection of materials of interest to its users. This responsibility includes having materials on the various sides of controversial questions. The Library provides a forum where individuals can examine issues freely and formulate their own conclusions.

    • The Library incorporates as part of this policy the selection principles contained in the American Library Association’s Library Bill of Rights and Freedom to Read Statement, Freedom to View, and the Texas Library Association Intellectual Freedom Statement.

  5. Use of selection aids

    • The Library Staff utilizes professional judgment and expertise based on an understanding of community needs and knowledge of authors and publishers in the material selection process. Other selection aids include authoritative reviews, standard lists of basic works, recommendations of professional journals and bibliographic essays prepared by subject specialists.

    • Recommendations from the public are welcomed and will be given careful consideration in terms of overall objectives and the existing book collection.

  6. Selection criteria

    • Expanding areas of knowledge, changing social values, technological advances, and cultural differences require flexibility, open-mindedness, and responsiveness in the evaluation of all new and old library materials. Materials in a variety of media are acquired and made accessible as they are judged useful and relevant to the community’s interest and needs.

    • Each type of material must be considered in terms of its own merit and the audience for which it was intended. No single standard can be applied in all cases. Some materials may be judged primarily in terms of artistic merit, scholarship, or documentation of times; others may be selected to satisfy the recreational and entertainment needs of the community.

    • Some materials are considered because of widespread or local demand.

    • In addition, as the social and intellectual climate of the community changes, material which originally was not selected for purchase may become of significant interest. Such materials will be reevaluated on a continuing basis.

    • To build collections of merit and significance, materials must be measured by objective guidelines. While an item need not meet all criteria to be added to the collection, all acquisitions, whether purchased or donated, are considered in terms of the following guidelines:

  7. General Criteria

    • Reputation and/or significance of the author, his or her skill, competence, and especially purpose;

    • Content determined by its present and potential relevance to the community needs, its importance as a document of the times, its originality and creativity, and its relationship to existing collections and other material on the subject;

    • Treatment based on its appropriateness and effectiveness according to its content, its insight into human and social conditions, and its suitability of subject and format for its intended audience;

    • Attention of critics, reviews, and the public.

    • Suitability of format for library use.

  8. Specific criteria for evaluation of:

    • Works of imagination -- fiction, drama, and poetry

      1. Representation of an important movement, genre, trend, national culture;

      2. Vitality and inspiration;

      3. Artistic presentation and experimentation;

      4. Sustained interest and entertainment;

      5. Effective characterization;

      6. Authenticity of historical or social setting.

    • Works of information and opinion

      1. Comprehensiveness and depth of treatment;

      2. Accuracy;

      3. Clarity and logic of presentation;

      4. Representation of challenging points of view, even though extreme or unorthodox;

    • Pamphlets and other vertical file material

      1. Selection of pamphlets follows the general policy outlined for other material. These serve as supplements to the book materials.

      2. Pamphlets are selected with great care to avoid those issued with the intent of propaganda or advertisement. A balance of viewpoints on controversial subjects is the aim of library selection. Inflammatory and emotional treatment is avoided. Pamphlets which contain advertising that distorts facts, contain misleading information or statements or intrude commercial messages unduly, are not added to the collection. Acceptable pamphlet material should always have the issuing agency or publisher clearly identified and should be of current value.

    • Periodicals

      A well-balanced subject collection of periodicals is maintained as a current and in-depth supplement to the book collection. Selection is based generally on the accessibility of a periodical’s content through indexes, the accuracy and objectivity of the editor and authors, and its contributions to current thinking in the field covered as well as to the balanced viewpoint of the collection. Other media may be purchased when this form will serve better than the paper copy.

    • Reference Materials

      Reference materials must be selected to satisfy the research and reference needs of the community. All material must be accurate and authoritative, factual and informative. Yearbooks, business services and other serial publications are added regularly. Reference books should be evaluated on the following basis:

      1. Purpose of the book and its attainment;

      2. Authority (author’s qualifications and publisher’s reputation);

      3. Scope;

      4. Timeliness;

      5. Format (arrangement, indexing, organization, and consistency);

      6. Suitability to the intended audience.

    • Audio-visual Materials

      1. CDs, software, filmstrips, audiotapes, educational videos, and microforms are purchased upon need and within budget and space limitations. Selection of audio-visual materials should be governed by the same principles and criteria applied to book purchases.

      2. Motion picture videotapes are purchased using the following guidelines; award winners, classics, literature based or top rated in a video rating guide. Audio-visual funds are limited, therefore instructional and educational videos should be targeted for purchase.

    • Paperbacks

      The same standards for selection are applied to purchased paperbacks as to other materials. The original copy of a book is usually purchased in hardcover, if available. Paperbacks are examined to insure that the text, translation, illustrations, and format are of acceptable quality. Paperbacks are purchased on the following basis:

      1. A great demand for a particular title;

      2. A title which has only occasional or temporary interest;

      3. No other edition available;

      4. The original title published only in this form.

    • Controversial works

      1. The Library recognizes that some materials may be considered controversial or offensive to some patrons. Selections will not be made on the basis of any anticipated approval or disapproval, but solely on the merits of the work in relation to building collections and to serving interests of readers. If any title in the collection is criticized or questioned by individuals or organizations, a library Request for Reconsideration of Materials Form will be provided for the patron. Upon receipt of this form, a re-evaluation will be made.

      2. Library materials will not be marked or identified to show approval or disapproval of the contents, and no library materials will be placed on closed shelves, except for the express purpose of protecting it from injury or theft.

      3. Responsibility for the choice of library materials for children’s use rests with their parents or legal guardians. Selection will not be inhibited by the possibility that controversial materials may come into the possession of children.

    • Gifts

      1. Gifts of needed materials or funds for the purchase of materials are acceptable as well as appreciated.

      2. The Library reserves the right to evaluate and to dispose of gifts in accordance with the criteria applied to purchased material. In addition, donated materials must be in a condition suitable for processing and regular library use. The Library allows no attachment of conditions to gifts and no conditions may be imposed relating to any gift after its acceptance by The Library.

      3. Gifts which do not comply with The Library’s objectives and policies will be declined.

    • Duplication

      Duplication of titles is determined by popularity, importance of the material, and the budget.

    • Young Adult Collection

      Materials for young adults are selected with the realization that literature for young adults is an important part of the collection. It shall be judged by the above general criteria. The term young adult collection applies to both fiction and non-fiction. In selecting material for young adults, the Library acknowledges the special needs and interests of the 7th through 12th grade age-group. The collection is fluid, flexible, current, and attractive and provides materials that satisfy the informational, recreational, and cultural reading needs and potentials of young adults.

      Specific criteria for young adult materials selection:

      1. Literary and artistic worth;

      2. Sustained interest and entertainment;

      3. Vocabulary suitable to the age of the readers;

      4. Contribution of the material to the balance of the total collection in representing an important movement, genre, trend, or national culture;

      5. Effective characterization, i.e. the age of the protagonist;

      6. Authenticity of historical or social setting.

      7. Accuracy; clarity, and logic of presentation;

    • Children’s Collection

      Materials for children are selected with the realization that literature for children is an integral part of all literature. It shall be judged by the above general criteria. The term children’s collection applies to fiction, non-fiction, and other necessary children’s materials. In selecting material for children, The Library’s objective is to make available a collection that satisfies the informational, recreational, and cultural reading needs and potentials of children from preschool through the sixth grade. Materials are included which meet the general demands of the majority of children, along with books with special qualities valuable to children with particular needs, talents, problems, and interests.

      Specific criteria for children’s materials selection:

      1. Literary and artistic worth;

      2. Sustained interest and entertainment;

      3. Vocabulary suitable to the age of the readers;

      4. Contribution of the material to the balance of the total collection in representing an important movement, genre, trend, or national culture;

      5. Effective characterization;

      6. Authenticity of historical or social setting.

      7. Accuracy; clarity, and logic of presentation;

    • Genealogy

      The primary focus of materials purchased for the Genealogy collection is on the history and genealogy of Texas and surrounding Southern states. Materials for other regions of the United States will be collected to meet the demands of the community.

    • Foreign Language Materials

      The Library will collect materials primarily in the English language. Translations of foreign language materials to English will normally be preferred. Materials will be acquired in other languages as community needs demand.

    • Literacy

      The primary focus of the materials purchased for this collection is designed for adults who are beginning to read, adults for whom English is a second language, and Adult Basic Education students. It also serves those who need a simple introduction to a topic in an adult format. Materials focus on grade six reading level and below in a variety of formats.

    • Electronic Resources

      The Library will maximize access to electronic resources through links from our home page and cataloging of each resource selected.

      Indicators of resource quality:

      • ease of use/access
      • clearly stated scope of content
      • documented, accurate and verifiable content
      • easily identifiable target audience
      • clear and helpful headings and annotations
      • rapid connectivity
      • useful graphics that provide content support
      • easily identifiable authority with contact information
      • consistent updates (unless the nature of the resource is such that updating is unnecessary, e.g. an online Bible)

        1. Specific considerations for CD-ROM and online subscriptions

          • licensing agreements/copyright restrictions
          • multi-user access
          • hardware/software requirements
          • technical support
          • remote access availability/controlled security
          • cost-effectiveness
          • relationship to print counterpart, if one exists

        2. Specific considerations for Internet sites

          • stability of website
          • advertising and its impact on content
          • reliability of links to other sites
          • provision for text-only interfaces

  9. Collection development and maintenance

    • The Library will evaluate its collection on a continuing basis in response to the changing nature and needs of the community. The criteria used in the selection of materials will be used in its withdrawal.

    • In order to maintain the collection in its most useful and attractive condition, the professional staff will consider for withdrawal material that is:

      1. no longer in demand;

      2. superseded by a newer edition or a more accurate resource;

      3. in poor condition.

    • Replacement of a withdrawn item is not automatic; the decision to replace will be based on the selection policy.

    • When appropriate, deteriorating items will be rebound.

  10. Review and revision of selection policy

    The materials selection policy will be reviewed regularly by the policy review committee and the Library Director to insure that it meets the needs of the community. Any revisions must be adopted by the Library Board and approved by Commissioners’ Court.

Materials Challenge


Montgomery County Memorial Library System acknowledges that the freedom to read is a corollary to the constitutional guarantee of freedom of the press. Freedom of access is the essence of democracy and is a necessary safeguard to the freedom to read. The Library shall have available a representative collection of materials of interest to its users whereby individuals can examine issues freely and formulate their own conclusions. A citizen’s right of free inquiry shall be protected against attempts to abridge it.

Request for Reconsideration of Materials:

  1. The Request for Reconsideration should be handled by a Department Manager, or the employee in charge.

  2. Department Head or Branch Manager will contact the Collection Development Coordinator when the completed Request is returned by the patron.

  3. They will select a Review Committee.

    • The Review Committee will consist of

      1. Branch Manager or Department Head that received the original request.

      2. Collection Development Coordinator

      3. Adult Services Coordinator or Children’s Coordinator

      4. Branch Coordinator or Library Director

      5. An additional librarian

      6. When the Request for Reconsideration involves a work pertaining to materials in the children’s or young adult section, a panel of citizens, appointed by members of the Commissioners’ Court, will be included in the review process.

        Appointments shall be made as follows:

        • Each member of the Court will appoint one citizen.
        • Appointees will be registered borrowers of MCMLS, in good standing, for at least 1 year prior to Appointment, and have some training regarding or work association with the indicated age groups.
        • The term of appointment will be a maximum of 3 years. Terms will be staggered to provide ongoing consistency on the committee.
        • Initial appointments will range from 1 to 3 years and will be determined by lot, following the participant’s acceptance.

    • Each committee member will read or review the material in question.

    • Collection Development Coordinator will set a meeting date to review the Request.

  4. The Collection Development Coordinator will locate at least two reviews on the material, if at all possible.

  5. The committee will meet and review the material and the reviews and make a decision concerning the Request, in keeping with the criteria set out in the Materials Selection Policy. The committee’s decision shall be advisory only.

  6. The Collection Development Coordinator will send a letter to the patron advising the patron of the committee’s recommendation.

    • Copies of the letter will be sent to the Department Head or Branch Manager of the originating area.

    • Each letter will include the following:

      1. Library Bill of Rights
      2. Freedom to Read Statement
      3. Any reviews on the material
      4. Information on the author’s or title’s awards and merits

  7. Items may be submitted for reconsideration only once within any twelve month period.

Revised and Approved by Montgomery County Commissioners’ Court, October 7, 2002.

Montgomery County Memorial Library System provides meeting space to the community as a public service with the following intended purposes: the exchange of ideas; to access and share information, and for patrons to participate in programs created for the enjoyment of families and the community. The meeting space may be used by organizations engaged in educational, cultural, intellectual or charitable activities. Meeting rooms are not available for purely social purposes or for the benefit of self-promotion of individuals or commercial concerns.



The Library’s meeting space is intended for use primarily by the Library for Library-sponsored or co-sponsored programs, and priority use will be given to these programs. When the meeting room is not in use by the Library, it will be available on a first-come, first-serve basis to qualified outside organizations, subject to cancellation at any time.


Eligibility to Use Meeting Space

  1. In order to reserve the meeting room, applicants must be at least 18 years old and are subject to any applicable rental fees listed in the Fee Schedule.

  2. Only meeting rooms listed on the meeting room application are available for reservation by the public.

  3. Meeting rooms are not available for individual use. The applicant must be a member of a group or organization. Any exceptions must be authorized by Library Administration. Study rooms are available for individual use; please see the Study Room Policy for more information.

  4. The Applicant must be in attendance for the duration of the scheduled meeting.

  5. Personal events including, but not limited to, birthday parties, wedding receptions, baby showers, and reunions are not considered appropriate use of Library meeting rooms.

  6. Religious-based study groups will be permitted providing other policy criteria is met. Monetary offerings cannot be collected in Library meeting rooms.

  7. The meeting space is not available for political campaign or rally events. Community groups with political affiliations are permitted to meet provided they are not engaging in campaign promotion.

  8. Recruitment or hiring for business ventures is not allowed in Library meeting rooms or on Library property, except as part of a Library-sponsored job fair or other partnership.

  9. The meeting room facilities may not be used for any commercial purposes, including but not limited to, the sale of goods or services, executing fee-for-service agreements or contracts to perform services elsewhere, accepting membership dues, selling raffle tickets, and collecting fees for tutoring.

  10. Outside organizations may not conduct fundraising events on Library property without first establishing a concession agreement with the County, the proceeds of which will go to the direct benefit of the Library. Not-for-profit fundraising organizations may reserve a meeting room for planning purposes only, provided the fundraiser itself will take place outside of the Library. Fundraising activities conducted by the Friends of the Library groups are allowed, including book sales and collecting membership dues.

  11. For-profit business organizations that conduct training are permitted and subject to applicable meeting room fees, provided the training is free and open to the public.

  12. Commercial programs listed or presented as informational, educational, or instructional must remain so, and presenters shall make no direct solicitation of attendees to secure clients or customers for their commercial purpose.

  13. Activities in the room must not disrupt regular Library operations including, but not limited to, soliciting or conducting surveys, making loud noises, blocking entries, fire lanes or walkways, etc.

  14. The use of the Library parking lot or other outdoor spaces as an extension of the meeting room requires Commissioner Court approval. Facility use forms may be obtained from Library Administration.

  15. Due to liability issues, permission to use the Library meeting rooms will be denied to any group whose primary purpose involves physical activity or exercise, including but not limited to, cheerleading, dance class and martial arts.

  16. Health organizations conducting free clinic-related activities in Library meeting rooms must provide proof of current liability insurance prior to reserving a room. At the discretion of Library staff, proof of insurance may remain on file with the organization’s meeting room application as long as it is up-to-date. Clinic-related activities include vaccinations, blood drives, health screenings, massage, alternative medical treatments, etc. No clinic-related activities that require a charge will be permitted on Library property.

  17. The Library Meeting Rooms are not private. All functions in Library meeting rooms must be free and open to the general public. Library staff must have free access to meeting rooms at all times.


Applying to Use Meeting Space

  1. Requests for the use of meeting spaces will be approved according to the following priorities:
    a. Library sponsored or related meetings and programs.
    b. County or other government sponsored meetings, and activities associated with the Friends of the Library.
    c. Educational or training programs and meetings associated with a public agency.
    d. Community oriented groups.
    e. Training or outreach programs associated with a for-profit or corporate organization.

  2. A current, signed application must be on file before reserving the meeting room.

  3. Meeting space requests must be submitted at least 7 days prior to the requested meeting time. Only Library study rooms are available on a walk-in basis. Please see the Study Room Policy for details.

  4. Groups should reserve the meeting room well in advance of the date needed but may not reserve a space more than 90 days in advance.

  5. To give all organizations an opportunity to use the room, reservations shall not exceed 2 meetings per month at any one branch or a maximum of 3 meetings system wide.

  6. Meeting space will be available only when the Library is open. This includes time allotted for set-up and clean-up.

  7. No standing reservations are permitted for regularly occurring meetings. Each meeting reservation is handled as a separate request, pending approval by a Library staff member. Library meeting rooms cannot be advertised as the primary or regular meeting place of any group or organization, except Friends of the Library groups.

  8. For groups using more than one meeting room at the same time, the second room counts as the second meeting of the month. If an organization requires extensive set-up time, then they may reserve the meeting room the day before a scheduled meeting, and the set-up session would count as an additional monthly meeting subject to any applicable fees.

  9. All meeting room usage is subject to the attached Fee Schedule. Library sponsored programs or activities associated with the Friends of the Library are exempt from meeting room charges.

  10. For-profit businesses and all non-cardholders must pay rental fees listed in the Fee Schedule. Not-for-profit organizations should be prepared to furnish documentation upon request.

  11. The Applicant accepts financial responsibility for any fees incurred by the organization, including room use fees and penalties.

  12. Any organization with outstanding penalty fees will not be able to reserve future meetings until all fees have been paid in full. Access to the meeting rooms for any existing reservations will be denied until all fees are paid.

  13. The Library Director shall be the final authority in granting or refusing permission for use of the Library meeting spaces.


Before Scheduled Meeting

  1. Notification of cancellation must be received prior to the scheduled meeting time. Any cancellations will be noted in the account and will not count against the number of meetings scheduled for the month. No-shows, i.e. not showing up and not giving notice, will result in a 90-day suspension of meeting room privileges.

  2. It is the responsibility of the Applicant to schedule time needed to test any reserved audio-visual equipment, prior to the scheduled meeting. Training sessions are free for all meeting room users and would not count against the Organization’s total number of meetings per month. Technical assistance for A/V equipment will not be available during a scheduled meeting.

  3. The Library will not advertise or publicize scheduled meetings.

  4. All advertisements from outside organizations must include the following disclaimer: This event is not sponsored or endorsed by the Montgomery County Memorial Library System.

  5. For groups composed primarily of minors, the applicant agrees to have one adult in attendance in a supervisory capacity for every ten minors. All meetings involving children must comply with the Library’s Minor Child Policy.

  6. Due to the public nature of meeting rooms, the meeting room schedule may be made available to the public.


Day of Scheduled Meeting

  1. Applicant must check in at the front desk and sign the Meeting Room Checklist prior to gaining access to the meeting room.

  2. Any applicable fees must be paid at time of check-in. Payments will not be accepted more than half an hour before meeting room start time. The Library does not accept credit cards. Exact change is required — cash or check only.

  3. No early access to meeting rooms will be permitted prior to library opening hours. Meeting rooms must be vacated at least 30 minutes prior to library closing.

  4. Room arrangement and cleaning of the room following the meeting are the responsibility of the organization requesting the room. The Library does not provide equipment or staff to assist in moving materials or furniture.

  5. The group accepts financial responsibility for any and all damage caused to the room, building, or equipment beyond normal wear. The Applicant will be responsible for any charges incurred by the group.

  6. Penalty fees listed in the Fee Schedule will be assessed where staff intervention is necessary as a result of a scheduled meeting. These penalties may include the following:
    a. Cleaning Fee - to be charged when additional cleaning is necessary to return the room to its original condition. Vacuums or other cleaning equipment can be provided to groups who wish to avoid this charge.
    b. Room Configuration Fee - to be charged when tables, chairs and other equipment are not properly put away after the meeting.
    c. Late Fee - to be charged when groups exceed scheduled meeting ending time.
    d. Damage Fee - to be charged when a scheduled meeting results in damage to the library meeting room, building, and/or equipment.

  7. Meeting room users who have deliveries to the library must have a representative from the organization present to accept the delivery.

  8. Alcoholic beverages may not be dispensed or consumed in any part of the library or on library property.

  9. The Library cannot store materials for meeting room users. The Library is not responsible for items lost, damaged, or stolen.

  10. Library staff cannot provide unfiltered access to the Internet within a Library meeting room, whether on Library computers or those of Library customers. The Library is not responsible for any failures in the Wi-Fi connection during scheduled meetings. If wireless interent access is needed during the meeting, the staff member will supply the password to the wireless router. For security reason, meeting room passwords are changed on regularly. Wireless Internet use inside Library meeting rooms is subject to the Library’s Internet Use Policy (PDF).

  11. The Library does not provide telecommunication services for meeting room users, including but not limited to, receiving or sending faxes, telephone calls or emails. Photocopying and public access computer terminals are available for self-service use.

  12. Organizations using the meeting space must bring their own supplies, including but not limited to, coffee supplies, pens, pencils, paper, etc.

  13. All meetings must adhere to posted maximum occupancy.

  14. The use of hazardous materials, including materials that give off fumes or are highly flammable, are prohibited. Open flames are prohibited in library meeting rooms and on library property.

  15. Animals, insects and other living organisms may not be brought into the library without prior written approval by the Library Director. Animals may be used in Library programs, but only under certain conditions that address the safety of guests and care of the facility. Trained guide animals are allowed.

  16. No refunds will be given. In the event of an emergency library closure occurring after the fees have been paid, the money received will be applied toward a rescheduled meeting.

  17. At the conclusion of a scheduled meeting, Applicant must check out at the front desk.

(Effective date December 19, 2017)

Montgomery County Memorial Library System welcomes children of all ages. In order to provide a pleasant and secure environment for children who visit the Library, staff require the cooperation of parents, caregivers and guardians.


The Library is for everyone's enjoyment. The following regulations for patron conduct are essential to ensure respect for individuals who use this public facility.

Definitions for this document:
CHILD is an individual 12 years of age or younger.
YOUNG ADULT is an individual 13-17 years of old.
PARENT, CAREGIVER or GUARDIAN is an adult 18 years of age or older.


  1. Children are the responsibility of parents, caregivers or guardians at all times when on library premises.

  2. The Library has neither the staff nor legal authority to supervise children in the Library.

  3. The County is not responsible for the choice of library materials for your children's use. The responsibility for the choice of library material rests with their parents or legal guardians.

  4. Children under 13 must have a parent, caregiver, or guardian in the immediate vicinity of and in visual contact with the child. If a child is found inside the Library without a parent, caregiver, or guardian they will be considered unattended.

  5. During library programs only, children aged 9-12 may attend while a parent or guardian remains in the building. Parent or guardian attendance at the library program is optional.

  6. Young adults may be inside the Library building without a parent, caregiver, or guardian but may not supervise a child.

  7. Children and Young Adults must be picked up by library closing time.

  8. At closing time, if a child or young adult has not been picked up, the library may ask the authorities to take the child or young adult into custody for their own protection.

(Effective date January 26, 2016)


Montgomery County Memorial Library System strives to provide a safe and positive experience for all library users. The library supports the rights of all individuals to have a clean, comfortable and pleasant environment and to use the Library undisturbed without the threat of harm, invasion of privacy, interference or discrimination.

Behavior that interferes with a person’s reasonable use of the Library or with staff’s performance of library business, that could or does result in injury to an individual or others, or that could or does result in damage to property shall not be permitted in the Library.


  1. The Montgomery County Memorial Library System is designed for the use of all members of the public. Patrons are expected to observe the rights of other patrons and staff members to use the Library for its intended purpose. This includes observing all Library Policies as well as all Federal, State and Local laws.

  2. The care and behavior of minor children or other person in need of supervision who are visiting the Library is the responsibility of the parent/guardian. Parent are advised that children under the age of 13 may not be left unattended in the Library.

  3. Physical or verbal abuse or harassment of other patrons or Library staff is prohibited. Amorous activity which borders on indecency is prohibited.

  4. Except to the extent permitted by law, weapons shall not be brought into the library. Any object judged potentially dangerous by staff will be considered a weapon.

  5. Smoking, including the use of electronic smoking devices, and the use of chewing tobacco are not permitted in the library or outside within 20 feet of the entrance.

  6. Loud or boisterous talking, laughing or other noise which interferes with quiet study of other library users is not permitted.

  7. Photographing, filming or recording of any type of library programs or facilities, library staff members or library patrons without prior permission from the Library Director is prohibited. Photographs of immediate family members for personal use only may be allowed on a case by case basis.

  8. Unruly, offensive behavior and obscene language are prohibited at all times.

  9. Food and drinks are not permitted in the computer areas, Computer Labs or Genealogy Department. Dry snack food and covered drinks may be consumed in other areas of the building.

  10. Shirts and shoes must be worn in the Library.

  11. Patrons must keep personal belongings with them at all times. The Library is not responsible for unattended personal belongings. Unattended items will be removed by Library staff.

  12. For sanitary reasons, sleeping bags, bed rolls and frame backpacks are prohibited in library buildings.

  13. Public restrooms are not to be used as bathing facilities.

  14. Sleeping (except for small children) is not permitted in the Library.

  15. No animals shall be brought into the Library, except for trained guide animals and those involved in special programming.

  16. Persons under the influence of alcohol or drugs are not permitted in the Library.

  17. No person or personal belongings shall obstruct Library entrances, exits, aisles or program areas in any manner which impedes or restricts public access or presents a safety hazard. Personal belongings may not obstruct free movement in aisles or use of library facilities or equipment.

  18. Solicitation or distribution of unauthorized materials will not be allowed in the Library. Soliciting or collecting funds (except for the staff’s collection of overdue fines, fees and library donations) is prohibited. Selling or offering to sell is prohibited. Library support organizations may conduct commercial transactions supporting Library purposes in locations authorized by Library staff.

  19. Behavior related to the use of computers and the study rooms must comply with the procedures posted in the appropriate areas.

  20. Materials taken from the Library that have not been properly checked out will be considered Library theft.

  21. Defacing of Library property is prohibited. The mutilation of Library materials or the annotations, highlighting, marking or disfiguring of pages, abuse or vandalism of Library furniture, facilities or equipment is prohibited.

  22. Persons whose personal hygiene or odor problems are so offensive so as to interfere with other patrons’ use of the Library may be asked to leave.

  23. After proper warning to desist, Library staff may exclude for the duration of the business day any person violating these rules and standards.

  24. Staff may call the police if necessary to enforce sections of the Texas Penal Code dealing with assault, battery, child abandonment and unacceptable conduct.

  25. The Library Director may temporarily or permanently suspend any person’s use of the Library for repeated violations to this policy.

  26. In cases where a violation by the patron results in denial of library privileges for more than 60 days the patron may appeal the eviction in writing.

(Effective date December 5, 2016; Revised January 12, 2018)


Montgomery County Memorial Library System offers proctoring as a support service to foster lifelong learning in the community. Test proctoring is a free service. The Montgomery County Memorial Library System does not receive compensation from test-takers or from sponsoring institutions. By agreeing to monitor an exam, the library staff takes on an obligation to the sponsoring institution to ensure security. Therefore, the service is limited by the following:


  1. The Library will only proctor tests from institutions whose testing requirements are in accordance with this Agreement.

  2. The Library will only proctor tests if, at the discretion of the Library, staffing allows.

  3. The Library will only proctor open book tests, in either a written or online format. An open book test is defined as a test where students are allowed to use notes or other resources. The Library will not proctor audio tests or closed book tests.

  4. The Library will not sponsor tests that require constant supervision during the test taking process. The Library will not sign an affidavit saying a test was taken under those circumstances.

  5. The Library is not responsible for interruptions in computer service during online exams.

  6. Tests received without prior library approval may be discarded or returned to the testing institution after 30 days.

  7. The Library cannot assume responsibility for undelivered tests and will not inquire about overdue or missing tests.

  8. Tests may not be viewed prior to test taking. Completed tests will not be returned to the test taker.

  9. Testing materials may be delivered to the Library by U.S. Mail, Fed Ex and/or UPS. The Library will not accept delivery of testing materials by facsimile.

  10. The Library is not responsible for any test fees, billing, or shipping costs associated with any test proctored by Library staff.

  11. The test taker shall be solely responsible for all associated testing fees and making all arrangements for the return of the test to the sponsoring institution, including providing a correctly addressed and stamped envelope, assuring that the shipping label is properly addressed and coded for billing, and/or calling a courier or delivery service to arrange for pick up from the Library, as necessary.

  12. The test taker is required to show a picture ID for verification, in a format authorized by the testing institution. A copy of the test taker ID may be returned to the testing institution. Library staff will not provide photocopies of their personal identification to the test taker or the institution.

  13. Test takers must be present at the Library at their scheduled testing time. Test takers who arrive more than 15 minutes late forfeit their proctoring appointment and must reschedule.

  14. The Library will not grade tests.

  15. The Library will not interpret test questions.

  16. The test taker must provide all test taking materials, including but not limited to, pencils, pens, calculators, and scratch paper.

  17. The Library is not responsible for completed tests not received by the testing institution.

  18. Test takers who repeatedly abuse or violate proctoring regulations will have their proctoring privileges revoked throughout the Library System.


(Effective date December 19, 2017)

Currently, library cards expire every two years. As a courtesy, library cards for patrons 75 and older expire every five years. Online Access Cards expire yearly.

Renewal Requirements

  • Fines and fees must be at a zero balance.

  • Patrons must present valid photo identification in order to renew library accounts. Adults must renew in person. Children and young adults do not need to be present to renew.

  • replacement card may not be issued without the juvenile or young adult being present.

  • Patrons who have a medical condition and are physically unable to come to the library to renew their account may request a Library Card Renewal Form from the Circulation Supervisor or Coordinator. The Supervisor or Coordinator will send the patron an authorized form by mail. The form may be returned by mail, fax, or email. Any fees or fines must be paid to renew the account.

  • For more information, please visit any of our 7 locations.

(Effective date August 2, 2021)

Montgomery County Memorial Library System (MCMLS) offers Study Rooms to individuals and small groups so they may meet or study in a space with limited distractions. Study Rooms are not available for purely social purposes or for the benefit of self-promotion of individuals or commercial concerns, including for-profit tutors.


  1. Any Library patron aged 13 and older who possesses a MCMLS library card in good standing may reserve a Study Room. A library card is considered to be in good standing when it has less than $25 in fines and is eligible to check out an item. Library patrons that do not possess a MCMLS library card are not permitted the use of Study Rooms, with the exception of a government representative.

  2. The Library cardholder using a Study Room shall remain present in the room at all times during use of the room, and any minors 12 years of age and younger using a Study Room must be accompanied by an adult guardian at all times. The guardian must have a valid library account in good standing.

  3. Study Rooms may be reserved for a maximum of two hours a day per library cardholder. Additional time may be granted if the room is available, but the Study Room may not be reserved for a specific amount of time beyond two hours.

  4. Study Rooms may be reserved in advance through the end of the next Library operating day. Same-day reservations and walk-ins are welcome, provided all other qualifications are met. Library staff and partners may reserve Study Rooms 30 days in advance.

  5. All functions in Library Study Rooms shall be free and open to the general public, and Library staff shall have unrestricted access to Study Rooms at all times.

  6. The Library cannot ensure privacy in the Study Rooms. Use of the Study Rooms for activities which require privacy is discouraged, including interviews, depositions and other legal activities. Please be aware that rooms are not soundproof and noise will carry.

  7. Due to the public nature of Study Rooms, Study Room reservation information may be made available to the public.

  8. The Study Room facilities may not be used for any commercial purposes, including, but not limited to, the sale of goods or services, executing fee-for-service agreements or contracts to perform services elsewhere, accepting membership dues, selling raffle tickets, and collecting fees for tutoring. Fundraising activities conducted by the Friends of the Library group is allowed.

  9. Any activities listed or presented as informational, educational, or instructional must remain so, and Study Room users shall make no direct solicitation of attendees to secure clients or customers for commercial purposes.

  10. Study Room doors shall remain unlocked during use. Personal belongings should not be left unattended. The Library is not responsible for items lost, damaged, or stolen.

  11. The posted occupancy limits for each Study Room may not be exceeded per the County Fire Marshall’s authority.

  12. Study Rooms must be vacated at least 15 minutes before Library closing.

  13. The MCMLS cardholder reserving the Study Room accepts financial responsibility for any and all damage to Montgomery County property resulting from cardholder’s use of the Study Room, normal wear and tear excepted. Excessive damage or destruction to the Study Room will result in permanent loss of Study Room privileges.

  14. Individuals using Library Study Rooms must also adhere to the Library’s Patron Code of Conduct.


(Effective date January 1 2012)

Montgomery County Memorial Library System (MCMLS) welcomes school groups and civic organizations to visit the library in order to provide an appropriate introduction to the library facility, policies and the many materials, services and resources the library has to offer.


The following regulations apply to all group activities that impact Library Services and require staff involvement, including but not limited to Library Tours, Instructional Visits and Story Times. A Library Tour is a scheduled; staff-led orientation to library facilities, materials and services. An Instructional Visit is a scheduled hands-on, customized research opportunity.

  1. All groups must schedule at least 7 days in advance, 3 weeks is recommended.

  2. A request form is required for each library tour or instructional visit. Submitting a form does not guarantee that the request can be accommodated.

  3. Group size is contingent on staffing and space availability and will vary from branch to branch.

  4. Groups must have a suitable number of chaperones to maintain order and must supervise the members of the group.

  5. All group members must adhere to the Patron Code of Conduct.

  6. Groups arriving 15 minutes or more past their scheduled time may be required to cancel or reschedule their visit.

  7. Groups needing to cancel a scheduled tour/visit are asked to provide as much notice as possible. Groups that fail to show up without cancelling a scheduled visit may not be rebooked for future tours/visits.

  8. Unscheduled groups are not guaranteed customized staff interaction or entry into programs and classes.

  9. Types of Standard Tours

    1. Preschool/Lower Elementary Class Tour includes:

      1. Story for age level

      2. Building Tour

      3. Children will leave with program brochures.

    2. Upper Elementary/Middle School/High School Class Tour includes:

      1. Presentation of the Library

      2. Building Tour

      3. Children will leave with program brochures.

    3. Instructional Visit includes:

      1. How to use CATALOG and/or RESEARCH databases

      2. Building Tour

      3. Library materials gathered for research subject.

    4. Genealogy Tours (Central Only)

      1. Organization of collection, materials and services

      2. Specialized instructional presentations

    5. General Building Tour

      1. General introduction to library services

      2. Building layout and materials locations


(Effective date June 17, 2013)

Montgomery County Memorial Library System (MCMLS) is dedicated to supporting life-long learning in our community. In support of this goal, we allow not-for-profit tutoring on the library premises.


  1. Tutors are individuals who provide instructions to others either on a paid or volunteer basis.

  2. All tutoring that takes place at the MCMLS locations, whether by an individual or a business, must be free of charge.

  3. The Library does not sponsor, recommend, or assume liability or responsibility for the work and/or activities of tutors who use Library space. Tutors may not publish or distribute advertisement or letters identifying the Library as their place of doing business or imply Library sponsorship of their activities.

  4. Depending upon the Library location, study room space may be available for use by tutors who are not charging for their services. Each location will determine the best use of its study room(s) as well as the appropriateness and availability of these rooms for tutoring sessions.

  5. Tutors shall work with a maximum of four (4) students per tutor session. The library is not to be used as a classroom or office space, but as a safe and quiet space for students to receive instruction to be successful. Tutor belongings or use of space should not interfere with easy access through the library by other library users.

  6. Tutoring in accordance with this policy is allowed in open study and reading areas if such activity does not disturb staff or Library users. Tutors and their students must comply with all rules, guidelines and procedures governing behavior in the Library.

  7. Library staff is happy to assist tutors and their students, just as they assist any patron of the Library. However, the Library staff must be available to all people who come into the Library for help and should not be relied upon to deliver messages, or to find a tutor.

  8. Tutors are responsible for the behavior of the student during the session. A parent/guardian must remain in the Library while a child under the age of 13 is being tutored. The Library assumes no responsibility for children left unattended. The Library’s Unattended Minor and Customer Behavior Policy applies to everyone.

  9. Tutors and students must bring their own supplies such as paper, pens, pencils, etc. Tutors may use Library materials (i.e. library books) in accordance with library polices.

  10. Tutors working with students at the end of the day are asked to conclude their session fifteen minutes before closing time.

  11. For- profit businesses are not eligible to use library Study Rooms. Any for-profit person or group who would like to use the Meeting Rooms, will be charged the applicable fee for businesses. Participants must follow library meeting room policy requirements that state:

    Library facilities may not be used for any commercial purposes, including but not limited to , the sale of goods or services, executing fee-for-service agreements or contracts to perform services elsewhere, accepting membership dues, selling raffle tickets and collecting fees for tutoring. Friends of the Library groups have contracts with the County and fundraising activities are allowed. GRP-1 Meeting Room Policy II. A.9

  12. Tax payers fund the free use of library facilities and services. Conducting private business on County property and financially profiting from the endeavor is not allowed, whether by a group or an individual, as this is deemed a conflict of interest. If an individual or group would like to conduct business on library property, a contract with the County is necessary.

  13. Cell phone use is restricted to the lobbies. Library phones may not be used to schedule and reschedule sessions.

  14. Pursuant to the Library’s Customer Behavior policy, tutors may not solicit Library patrons in the Library.


(Effective date January 26, 2016)

Montgomery County Memorial Library utilizes the services of volunteers to supplement, and not to replace, the efforts of paid Library staff in meeting demands for quality public service. Volunteers aid the Library in making the best use of its fiscal resources and contribute to sound working relationships with community groups and organizations. Volunteers are liaisons to the community and by their contribution are advocates for quality Library service. The Library and its volunteers work together to meet the goals and mission of the organization. Volunteers are expected to act in accordance with Library policies and to exhibit positive customer service behavior with all Library patrons.




The following regulations apply to all Library volunteers with the exception of volunteers working directly with Friends of the Library groups.

  1. Applications are required for all Library volunteers.

  2. Applicants must be 13 years of age or older. Volunteers younger than 13 years old may be accepted at the discretion of the unit manager or supervisor. In that case, a parent or guardian must be present at all times.

  3. Applicants will be contacted for an assessment and, if selected to volunteer, will be required to attend an orientation session.

  4. Volunteers are selected based on their qualifications in relation to the needs of the Library at any given time. Acceptance of an application is at the Library’s discretion, and completing an application does not guarantee an available position.

  5. Volunteer applications may be subject to a Public Information Act request and would have to be released.

  6. The designated Volunteer Supervisor or Branch Manager is directly responsible for screening, interviewing and orienting the Volunteer, assigning specific duties and dealing with problems as they arise.

  7. The direct supervisor of a volunteer cannot be a family member.

  8. Volunteers must not assume nor should they in any way be given the impression that their work in the Library will ensure a future position as a paid staff member.

  9. Volunteers can receive no monetary reimbursement for their work nor are they eligible for any additional benefits such as insurance, hospitalization and Workman’s Compensation. The volunteer must clearly understand that the Library cannot assume any responsibility for loss or bodily injury while working as a volunteer in the Library.

  10. Volunteers will perform assigned task of sub-professional and/or clerical nature in connection with the standard routine of Library operations during the Library’s regular working hours.

  11. All informational questions must be referred to the librarians only. Work at the Circulation Desk, answering reference questions, and in general, directly assisting the Library patron are the duties of the Library’s regular paid staff, and should not be undertaken by the volunteer.

  12. Volunteers must follow the Patron Behavior Policy.

  13. Volunteers must follow the MCMLS shelver dress code. Clothes must be neat and clean. Shorts, sandals, hats, tube tops or offensive T-shirts are not allowed. Refrain from wearing low cut or revealing clothes. Closed-toed shoes are required.

  14. Dismissal—Volunteers may be dismissed. Reasons for dismissal might include but are not limited to:

    1. Refusal to follow instructions or act in accordance with Library policies and procedures

    2. Undependability

    3. Absenteeism and / or habitual tardiness

    4. Compulsive talking or ongoing extended periods of conversation

    5. Unruly behavior

    6. Inability to perform assigned tasks

    7. No volunteer supervisor available or no appropriate task available


(Effective date December 19, 2017)